Privacy policy
The Japan Overseas Cooperative Association (JOCA) is active in international cooperation and international exchange efforts both in Japan and overseas. JOCA regards the safeguarding of confidential personal information as a major management issue and has established this Privacy Policy as a set of standards with which all of its executives and staff must comply. Its goal is to rigorously safeguard personal information and to ensure appropriate handling of such information at all times.
1. Handling of personal information
(1) Obtaining and using personal information
- Personal information is sought only after first clearly communicating the purpose of soliciting such information and obtaining the consent of the individual concerned. Once obtained, personal information is used solely for the purpose indicated. Appropriate measures must be taken to ensure this information is not used for any other purpose.
- JOCA uses the personal information provided by job applicants to make hiring decisions and notify applicants; personal information on executives and staff to implement human resource management and related activities; personal information provided by members to review applications for individual membership, to make contact with them, and to send printed materials and information on projects; and personal information provided by project participants to achieve the ends listed below.
Purposes of use of personal information on project participants:
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(2) Entrusting the handling of personal information to other parties
When entrusting the handling of personal information to other parties, JOCA selects parties meeting adequate standards to ensure the protection of such information; specifies contractually or otherwise that these standards are maintained; and provides guidance and control on the handling of such information.
(3) Provision of personal information to third parties
Except as required under laws and regulations, JOCA shall not provide personal information to any third parties without first obtaining the consent of the individual in question.
(4) Requests for disclosure, correction, deletion, or cessation of use
JOCA promptly complies with requests from individuals concerning their personal information, including requests for disclosure. For guidance on responding to various requests, including requests for disclosure, see Personal Information Subject to Disclosure and Requests for Disclosure.
2. Compliance with laws, regulations, and other requirements
JOCA complies with all laws and regulations, national guiding principles, and guidelines, as well as other rules concerning safeguarding of personal information.
3. Personal information security measures
JOCA seeks to implement appropriate security measures to counter various risks, including unauthorized access to, as well as leakage, loss, or alteration of personal information. Additionally, it seeks to implement prompt corrective measures in the event of problems.
4. Administrative systems
Under the authority of the Privacy Administrator, JOCA will appoint individuals responsible within each section to ensure personal information is appropriately administered. Additionally, it will provide continual training on related issues for executives and staff.
5. Contact point for complaints and concerns
Contact JOCA at the contact point given below if you have complaints or concerns about personal information.
6. Continual improvements in management systems established to safeguard personal information
As part of efforts to implement this Policy, JOCA will continue to revise and improve the management systems established to safeguard personal information based on various factors, including audit reports and changes in social conditions.
Contact point for personal information
Japan Overseas Cooperative Association
5th Floor, Nihon Seimei Ichibancho bldg.,
23-3 Ichiban-cho, Chiyoda, Tokyo 102-0082, Japan
Tel. : +81-3-6261-0261 / fax: +81-3-6261-0249
E-mail : kojinjoho@joca.or.jp
Created: November 21, 2005
Latest revision: April 1, 2009
Japan Overseas Cooperative Association
Yozo Kaneko, Chair